COMPONENT

Digitization of beneficiary & other databases

NAME OF SUB-COMPONENT

Databases regarding stakeholders details

Category

CURRENT STATUS

 

Tick appropriate

Digitized so far / Actual Number

If not complete, please indicate target date

FPS

Completed PVerified ï‚·In Progress ï‚·Yet to start ï‚·

1783/1783

__/__/____

 

Godowns

Completed PVerified ï‚·In Progress ï‚·Yet to start ï‚·

154/154

Agencies

Completed PVerified ï‚·In Progress ï‚·Yet to start ï‚·

1/1

F&CS Offices

Completed PVerified ï‚·In Progress ï‚·Yet to start ï‚·

9/9

Others

Completed ï‚· Verified ï‚·In Progress ï‚·Yet to start ï‚·

-

 

Checklist

Completed (Y/N)

Remarks (incl. further details)
  1. Whether digitisedmastersrelating to stakeholder (FPSs, Godowns / Depots, Agencies e.g. wholesalers, lead societies, etc. F&CS Offices, etc.) is created using application software

Yes

 
  1. Whether State is using NIC’s SIMS for digitization of stakeholders data

Yes

 
  1. Whether data digitization conforms to the standards prepared by NIC

Yes

 
  1. Whether application software is customized / configured as per State specific requirement

-

Items to be customized are pending with NIC since 26/06/2013.
  1. Whether appropriate IT server and storage are available for running & operating application software and database

Yes

 
  1. Whether database is verified by Food & Civil Supplies Department

Yes

 
  1. Whether a central repository for all databases has been created

Yes

 
  1. Whether the databases are having inter-linkages amongst them, such as
  2. à Village à FPS à Depot

Yes

 
  1. Whether Stakeholder data is available on State PDS portal without passwords

No

In progress
  1. Whether database is linked with National PDS portal

No

In progress

 

 

 

COMPONENT

Digitization of beneficiary & other databases

NAME OF SUB-COMPONENT

Ration Card database

 

CURRENT STATUS

 

Tick appropriate

Digitized so far / Actual Number

If not complete, please indicate target date

AAY

Completed ï‚· Verified ï‚·In Progress PYet to start ï‚·

11994/26100

-

BPL

Completed ï‚· Verified ï‚·In Progress PYet to start ï‚·

20327/41900

APL

Completed ï‚· Verified ï‚·In Progress PYet to start ï‚·

98994/204095

Other types

Completed ï‚· Verified ï‚·In Progress PYet to start ï‚·

73/2583

 

Checklist

Completed (Y/N)

Remarks (incl. further details)
  1. Whether State is using NIC’s eRCMS&ePDS for digitization of stakeholders data

Yes

eRCMSis being currently used, data entry is done offline. ePDS to be used later
  1. Whether ration card fields conforms to PDS’s standards. In case States following non-NIC software to indicate fields followed as per PDS’s standards.

Yes

 
  1. Whether application software is customized / configured as per State specific requirements

Yes

 
  1. Whether digitization is undertaken using manual data entry of physical forms or existing digitised databases or leveraging NPR / UIDAI, etc.

Yes

Manual data entry of physical forms
  1. Whether appropriate IT server and storage are available for running & operating application software and database

Yes

 
  1. Whether database is verified by Food & Civil Supplies Department

Yes

Verified per entry basis
  1. Whether de-duplication of ration cards is undertaken

Yes

 
  1. Whether ration card are mapped to a FPS

Yes

 
  1. Whether a central repository of database has been created

Yes

 
  1. Whether modification i.e. changes or issuance of new cards is done using the application software

No

Will be done after operationalization
  1. Whether SMS alerts are sent for ration card application requests

No

Will be done after operationalization
  1. Whether ration card / beneficiaries  list is available on States PDS portal without passwords

No

Will be done after operationalization
  1. Whether database is linked with National PDS portal

No

Will be done after operationalization

 

List of Mandatory fields as per PDS’s standard à

  1. Card Type, Name of the Head of Family, Age/DoB, Gender, Nationality, Father's Name*, Mother's Name*, Spouse Name*, Occupation, Residential Status, Address (Present), Address (permanent, past), Photograph of Head of Family, Family BPL Id, Gas Connection Status, Gas Connection Number
  2. Member Details as: Name, Gender, Nationality, Age/DoB, Relationship with Head of Family, Father's Name*, Mother's Name*, Spouse Name*

 

List of Optional fields as per PDS’s standard à

 

  1. Bank Account No, Bank Name & Branch Details, Caste Category, Total Family annual Income, Existing Ration Card ,Mobile No. , EPIC Number, EID Number, UID Number
  2. Member Details as: EPIC Number, EID Number, UID Number

 

COMPONENT

Computerisation of Supply Chain Management

NAME OF SUB-COMPONENT

Online allocation 

CURRENT STATUS

Tick appropriate

Completed    ï‚·

In Progress   P

Yet to start    ï‚·

If not complete, please indicate target date

 

02/10/2013

 

Checklist

Completed (Y/N)

Remarks (incl. further details)
  1. Whether online allocation is undertaken for foodgrains

No

Will be done after operationalisation
  1. Whether State has chosen NIC’s FEAST for online allocation purposes

Yes

Software and Administration rights yet to be shared by NIC though
  1. Whether application software is customized / configured as per State specific requirements

Yes

Password and URL of the Trial version of the Software shared by NIC. Administration rights yet to be shared
  1. Whether appropriate IT server and storage are available for running & operating application software and database

Yes

 
  1. Whether FPS wise allocations is being undertaken at State or district or sub-district level

No

Will be done after operationalisation
  1. Whether online allocation is based on actual ration cards count through application software

No

Will be done after operationalisation
  1. Whether allocation details are available at State PDS Portal without passwords

No

Will be done after operationalisation
  1. Whether F&CS staff are imparted trainings regarding computer awareness, application software,  etc.

No

Will be done after operationalisation
  1. Whether computers are available for allocation at district or sub-district level

Yes

 

 

 

 

 

COMPONENT

Computerisation of Supply Chain Management

NAME OF SUB-COMPONENT

Supply-chain management

CURRENT STATUS

Tick appropriate

Completed    ï‚·

(Software developed customized tested approved)

In Progress   P

Yet to start    ï‚·

If not complete, please indicate target date

 

31/01/2014

 

Checklist

Completed (Y/N)

Remarks (incl. further details)
  1. Whether State has chosen NIC’s FEAST for allocation purposes

Yes

 
  1. Whether appropriate IT server and storage are available for running & operating application software and database

Yes

 
  1. Whether computers, printers etc. are procured and installed at F&CS offices (Hqrs., district & blocks) and State godowns

-

Installed in offices but not in godowns
  1. Whether all offices and godowns are connected using leased line /broadband/  Wi-Fi/ data card, etc.

-

Offices are connected butgodowns are yet to be connected
  1. Whether F&CS staff are imparted trainings regarding computer awareness, application software,  etc.

Yes

 
  1. Whether foodgrainsreceipt and issuance is being entered online at Godowns

No

After procurement and installation of hardware and network equipments and completion of software application
  1. Whether stock position for all godownsw.r.t. foodgrains is being monitored online

No

After procurement and installation of hardware and network equipments and completion of software application
  1. Whether the following operations being undertaken using application:
  • receiving foodgrains from FCI against Release order 
  • receiving payment from State agencies/ FPS dealer
  • issuance at State godowns
  • generation of delivery order
  • generation of truck-challan, gate-pass and
  • recording the acknowledgement receipt from FPS dealer

No

After procurement and installation of hardware and network equipmentsand completion of software application
  1. Whether information related to foodgrainslifting, utilization, stock position at godowns etc. is made available on State PDS portal

No

Will be done after operationalisation
  1. Whether the application software can send SMS alerts to FPS dealers, individuals, etc. regarding dispatch of commodities and receipt at FPSs

No

Will be done after operationalisation

 

 

 

COMPONENT

Transparency Portal

NAME OF SUB-COMPONENT

Transparency Portal

CURRENT STATUS

Tick appropriate

Completed    ï‚·

In Progress   P

Yet to start    ï‚·

If not complete, please indicate target date

 

31/01/2014

 

Checklist

Completed (Y/N)

Remarks (incl. further details)
  1. Whether State has chosen a NIC’s Common Application Software (CAS) for implementing State PDS Portal

Yes

 
  1. Whether appropriate IT server and storage is available for running and operating State PDS portal

Yes

 
  1. Whether State PDS portal has following data and information available for public view without passwords:
  • Lists of FPSs, Storage godowns / depots, F&CS offices / officers, their contact details.
  • List of FPS-wise beneficiaries
  • monthly allocation, lifting and distribution under TPDS schemes
  • Acts &Rules, G.O.s, Notifications, circulars etc.
  • Information regarding ration card application status
  • Citizen’s Charter
  • Registration facility for registering for SMS alerts by beneficiaries, individuals, etc.
  • Frequently Asked Questions (FAQs)Right to Information
  • Grievance registration facility and status of grievance registered

-

In progress
  1. Whether State PDS Portal database is linked with National PDS Portal

Yes

 
  1. Whether PDS portal is localized i.e. bilingual / multilingual

No

In progress

 

 

 

 

 

 

COMPONENT

Grievance Redressal

NAME OF SUB-COMPONENT

Toll free helpline and online Grievance Redressal

CURRENT STATUS

Tick appropriate

Completed    ï‚·

In Progress   P

Yet to start    ï‚·

If not complete, please indicate target date

 

01/03/2014

 

Checklist

Completed (Y/N)

Remarks (incl. further details)
  1. Whether 4 digit toll number i.e. 1967 is operational for PDS purpose

Yes

Functional
  1. How many no. of seats/ lines- any some other infrastructure related questions

NA

NA
  1. Whether Grievance Redressalapplication modules is operational

Yes

 
  1. Whether grievances received through various sources e.g. letter, online, toll free no., email, etc., are integrated electronically through application software

No

Letter and toll free no is yet to be linked
  1. Whether State has a dedicated team for addressing the grievances of the individuals

Yes

 
  1. Whether pending grievances are escalated automatically to the higher officials if not addressed within a stipulated time.

Yes

Software currently being customised
  1. Whether an individual can submit his/her grievances through State PDS portal, email, etc.

Yes

 
  1. Whether an individual can check the status of grievances through State PDS portal

Yes

 
  1. Whether SMS alerts are send to complainant regarding registration of complaints, status, etc.

No

Software currently being customised